Terms of Service

1. Acceptance of Terms

By accessing or using WorkSitePass ("Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use the Service. These Terms apply to all users, including individual workers, contractors, and company administrators.

2. Description of Service

WorkSitePass is a digital wallet and compliance management platform designed for skilled trades professionals and construction companies in Canada. The Service allows users to:

• Upload and store digital copies of certificates, licenses, and compliance documents
• Track expiration dates and receive automated renewal reminders
• Manage member or team members credentials (for company accounts)
• Submit select certificates for manual verification by the WorkSitePass team (Certificate Validation)
• Create job sites, define certificate and form requirements, assign workers, and track readiness status (Sites)

3. Account Registration

To use the Service, you must create an account and provide accurate, complete information. You are responsible for:

• Maintaining the confidentiality of your account credentials
• All activities that occur under your account
• Notifying us immediately of any unauthorized use
• Ensuring all information you provide is accurate and up-to-date

4. Subscription and Billing

WorkSitePass offers subscription plans (Crew, Team, and Site) with different seat allocations. By subscribing to a paid plan:

• You authorize us to charge your payment method on a recurring basis (monthly or annually)
• Subscriptions automatically renew unless cancelled before the renewal date
• You may cancel your subscription at any time through your account settings
• Refunds are provided in accordance with our refund policy
• We reserve the right to change pricing with 30 days notice

A 7-day free trial is available for new users. You will not be charged until the trial period ends, and you may cancel at any time during the trial.

5. User Content

You retain ownership of all documents, certificates, and other content you upload to WorkSitePass ("User Content"). By uploading User Content, you grant us a limited license to store, process, and display your content solely for the purpose of providing the Service.

You represent and warrant that:

• You have the right to upload and share all User Content
• Your User Content does not violate any third-party rights
• All certificates and documents you upload are authentic and unaltered

6. Acceptable Use

You agree not to use the Service to:

• Upload fraudulent, forged, or falsified documents
• Misrepresent your qualifications or compliance status
• Violate any applicable laws or regulations
• Interfere with or disrupt the Service or its infrastructure
• Attempt to gain unauthorized access to other accounts or systems
• Use the Service for any illegal or unauthorized purpose

7. Intellectual Property

The WorkSitePass platform, including its design, features, and underlying technology, is owned by WorkSitePass and protected by intellectual property laws. You may not copy, modify, distribute, or reverse engineer any part of the Service without our written consent.

8. Disclaimers

Certificate Validation: WorkSitePass offers a Certificate Validation service for select certificate types. When enabled, our team manually reviews the submitted document against issuing body records and assigns a status of Verified, Rejected, or Unable to Verify. This validation is performed on a best-effort basis and does not constitute a legal or regulatory certification. Validated status reflects our review at a point in time and may not account for subsequent changes to the certificate or issuing authority records. WorkSitePass is not liable for any loss, harm, or regulatory penalty arising from reliance on a Verified, Rejected, or Unable to Verify status.

Other certificates uploaded to the Service are stored as-is and are not reviewed by WorkSitePass. We do not:

• Guarantee that using the Service will make you compliant with any regulations
• Provide legal, safety, or professional compliance advice
• Replace official verification processes required by employers or regulatory bodies

Sites Feature: The Sites feature is a compliance management tool that allows company administrators to create job sites, define requirements, assign workers, and view readiness status. A worker's "Ready" status within WorkSitePass reflects only that the worker has submitted the documents and completed the forms required by the company administrator for that site. It does not constitute:

• A guarantee that the worker is legally authorized to perform work on the site
• A certification that the worker is competent, trained, or fit for duty
• A representation that the site requirements configured by the administrator are sufficient, complete, or compliant with any applicable law, regulation, or safety standard
• An endorsement or approval by any regulatory authority

Company administrators are solely responsible for determining what requirements are appropriate for each job site and for ensuring those requirements meet all applicable legal, regulatory, and occupational health and safety obligations. WorkSitePass does not provide safety consulting or regulatory compliance advice and is not responsible for any workplace incident, injury, regulatory violation, fine, or other loss arising from a worker's site readiness status or the configuration of site requirements within the platform.

The Service is provided "as is" without warranties of any kind, either express or implied. You are solely responsible for ensuring your actual compliance with all applicable laws, regulations, and workplace requirements.

9. Limitation of Liability

To the maximum extent permitted by law, WorkSitePass and its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or business opportunities, arising from your use of the Service.

Our total liability for any claims arising from these Terms or the Service shall not exceed the amount you paid us in the twelve (12) months preceding the claim.

10. Termination

We may suspend or terminate your account if you violate these Terms or engage in conduct that we determine, in our sole discretion, is harmful to other users, third parties, or the Service. Upon termination:

• Your right to access the Service will immediately cease
• You may request a copy of your data within 30 days of termination
• We may delete your account and User Content after a reasonable retention period

11. Changes to Terms

We may update these Terms from time to time. We will notify you of material changes by email or through the Service. Your continued use of the Service after changes become effective constitutes acceptance of the revised Terms.

12. Governing Law

These Terms are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein, without regard to conflict of law principles. Any disputes arising from these Terms shall be resolved in the courts located in Ontario, Canada.

13. Trademarks & Affiliations Disclaimer

All product names, logos, symbols, and brands are property of their respective owners. All company, product, and service names used on this website are for identification and informational purposes only. Use of these names, logos, and brands does not imply endorsement, sponsorship, or official affiliation with WorkSitePass.

WorkSitePass is an independent digital wallet service designed to help workers organize and manage their professional credentials. The specific certificates mentioned, including but not limited to Red Seal, CSTS 2020, WorkSafeBC, ASP Construction, Skilled Trades Ontario, COR® Certificate of Recognition, IHSA, St. John Ambulance, and WHMIS 2015, are issued and governed by their respective regulatory authorities and training providers.

Official certification/training recognized in Canada/Province. Inclusion does not imply endorsement of this website.