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Worker certification tracking

Track worker certifications without the spreadsheet scramble.

One current record of every credential your crew holds — what it is, when it expires, and proof it's genuine. Know instantly who is ready to work before they arrive on site.

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A loaded pickup truck arriving at a muddy job site at the start of a shift

Certification Tracker

Cedar Ridge Contracting — 26 workers, 3 active sites

Certificate

Status

Working at Heights

Ready

First Aid & CPR

Missing

WHMIS 2015

Ready

CSTS 2020

Ready

The expiry nobody saw coming

Every certification expires on a date that was known from day one. Two ways that morning goes.

A loaded pickup truck arriving at a muddy job site at the start of a shift
  1. Three weeks ago

    A worker's Working at Heights card expires. The spreadsheet tab nobody opens still shows it green.

  2. Monday, 6:40 AM

    The GC checks tickets at the gate and turns the worker around.

  3. 7:10 AM

    The office digs through email and photo rolls for a renewal that was never booked.

  4. 9:30 AM

    A refresher course is found — for next Thursday. The crew runs short all week.

  5. The client remembers.

What the office sees

One list that answers “who is ready?”

Every worker, every credential, every expiry date — in one place instead of a spreadsheet, a shared drive, and someone's camera roll. Statuses update as certificates are verified, so the answer is current the moment you ask.

Team Readiness

See who is ready, missing requirements, or not verified.

Workers

26

Ready

23

At Risk

2

Not compliant

1

Marcus Oliveira

Carpenter

Ready

Certificate

Working at Heights

Expiry

Apr 27, 2027

Dean Whitfield

Roofer

At Risk

Certificate

Working at Heights

Expiry

Aug 3, 2026

Priya Sandhu

Site Supervisor

Ready

Certificate

First Aid & CPR

Expiry

Feb 10, 2028

A worker holding a phone showing a verified WorkSitePass, ready for site

What the worker carries

The record follows the worker, not the filing cabinet

Certifications live in a wallet on the worker's phone — they keep them across employers, show them at any gate, and get their own expiry alerts. Nothing to train, nothing to print.

Expiry dates stop being surprises

Alerts go out at 90, 30, and 7 days — to the office and to the worker — long before a lapsed card reaches the gate.

3

Active sites

Each with its own requirements

26

Workers

Across every crew

61

Certificates

Every one with an expiry date

One tracked list. No surprises.

Illustrative example — not customer data.

Spreadsheet vs. software

The spreadsheet works until the first missed expiry. Here's the honest comparison.

Certification spreadsheet

  • Expiry dates are only as current as the last person who remembered to update the tab.
  • No alerts — someone has to open the file, sort by date, and actually look.
  • A scanned card proves someone uploaded a photo, not that the certificate is genuine.
  • When a GC asks for proof, the office rebuilds the same package by hand every time.

WorkSitePass

  • Workers upload once; the record updates itself as renewals come in.
  • Automatic alerts at 90, 30, and 7 days — to the office and the worker.
  • Certificates are verified against the issuing authority, not taken on faith.
  • Readiness and compliance packages export in one action.

Read the full comparison: spreadsheet vs. software

Every certificate your crews carry

WorkSitePass tracks any credential with an expiry date — these are the ones crews carry most.

Frequently Asked Questions

Keeping one current, central record of every safety credential your crew holds — what it is, when it expires, and proof it is genuine. In WorkSitePass, workers carry their certificates in a mobile wallet, the office sees everyone in one readiness list, and expiry alerts fire automatically.

You can, and most companies start there. It typically holds up to about ten workers, then breaks at the first unnoticed expiry. A spreadsheet has no alerts, no verification, and no way for workers to update their own records.

Any credential with an expiry date — Working at Heights, WHMIS, First Aid & CPR, CSTS 2020, OSHA 10 and 30, trade certifications like Red Seal, plus company-level documents such as insurance certificates and workers' compensation clearances.

Alerts go out at 90, 30, and 7 days before a certificate expires — as a push notification to the worker and an email digest to the office — so renewals get booked before they cost site time.

Plans are priced by active sites, with unlimited workers: Starter at $99/month, Growth at $199/month, and Business at $399/month. Every plan starts with a 14-day free trial — no credit card required.

Know who is ready before they arrive.

Set up your crew in minutes. 14-day free trial — no credit card, cancel anytime, no contracts.

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